AI Procurement Co-Pilot for SMEs

OrderPilot POC

Forecast demand, generate PR, route approvals, automate supplier emails, track delivery and GRN, execute 3-way match, and run payment simulation with full audit visibility.

CompanyNova Foods Distribution

Employees28

LifecycleEnd-to-End Mock

Forecasting Engine

Fast movers with low stock are linked directly to reorder predictions and cashflow impact.

Fast Items at Risk

SKUVelocity/dayStockDays CoverForecast 30d

Forecast Snapshot

Total 30-day demand: -

Safety stock recommendation: -

Budget drawdown: -

Cashflow pressure: -

Forecast by SKU

SKU Forecast 7d Forecast 14d Forecast 30d Reorder Point Suggested Reorder Qty

Smart PR Generator

Create Draft PR

PR Number: Not generated

GST auto-calc: 7% | Historical baseline: $2.30/unit

Draft Unit Price (USD): $2.30

Estimated PR Amount (USD, incl. GST): $0.00

Human Review Gate

No supplier quote parsed yet.

Reviewed Unit Price (USD): -

Quoted PR Amount (USD, incl. GST): $0.00

PR cannot proceed to approval without human sign-off.

Threshold Approval Workflow

Signed-Off PRs

No signed-off PRs available.

Decision

No routing decision yet.

  • Multi-level routing is simulated.
  • Escalation alerts for overdue approvals.
  • Delegation support for approver absence.

Pending Approvals

No pending approvals.

AI Agent Supplier Communication

Approved PR Queue

No approved PRs available.

No incoming supplier response yet.

Sentiment: Neutral

Priority: Medium

All emails include AI disclosure tag in this POC.

Approved PO Sent to Supplier

No PO dispatch record yet.

Delivery Tracking and GRN

Periodic sync not run.

No GRN entered yet.

3-Way Match and Payment Execution

PO Qty: 1200

GRN Qty: -

Invoice Qty: 1180

Match not run.

Outstanding payables: $12,744

Discount window: 1.5% in 7 days

Payment not executed.

Supplier Performance Scoring

On-Time Delivery (40%): 82

Price Competitiveness (25%): 74

Order Accuracy (20%): 88

Response Time (10%): 70

Quality Issues (5%): 92

Score: -

Rating: -

Action: -

Audit Trail and KPI Dashboard

  • On-time delivery rate: 82%
  • Average lead time: 5.2 days
  • PR to approval cycle: 1.8 days
  • Approval bottleneck alerts: 2 open
  • AI automation rate: 78%